Terms of Service for Invited Users

Last update: 21 May 2020.

Terms of Service (TOS) for Invited Users
The following Terms of Service governs the use of our event platform solution by users who have been invited via an email link to register and access the EventReception platform ("Invited User"). The EventReception platform is owned and operated by EventReception.

Acceptance of Terms
By using or accessing any part of the EventReception platform as an Invited User, you agree to all of the TOS contained herein. If you do not agree to these TOS, please stop using or accessing the EventReception platform now.

EventReception reserves the right, in its sole discretion, to modify or replace any of the TOS at any time. We will alert you about any changes by updating the "Last updated" date of these TOS.

You affirm that you are 18 years of age or older and capable of forming a binding contract with EventReception. If you're agreeing to these TOS on behalf of an organization or other legal entity (such as your employer), you represent and warrant that you have the authority to bind that organization or entity to these TOS. In that case, "you" and "your" will refer to that organization or entity.

Description and Use of the EventReception Services
EventReception provides an innovative, easy and fast online web-based platform that facilitates event planning. Please visit www.eventreception.com for a detailed description.

A major innovation of the EventReception platform is that it allows for the collaboration between the Inviter and the Invited User, in order to ensure that the actual event will be memorable and successful for everyone involved including the venue, hosts, caterer, vendors, and guests.

To access the EventReception platform, an Invited User needs to accept an email invitation sent by the inviter, and register on the platform. The inviter ("Inviter") can be either:
(a) EventReception, if the Invited User has purchased an event directly from EventReception;
(b) A host, venue, or vendor who has purchased an account from EventReception and typically enables the Invited User to use the EventReception platform free of charge.

As an Invited User, the EventReception platform enables you to:
(a) view the Inviter's event floorplans;
(b) insert and manage guest details such as guest name, phone and mobile phone number, email, address, job title, notes etc.;
(c) seat guests to tables or chairs, thus preparing your seating chart easily and fast;
(d) send an SMS to your guests letting them know their seating details while also providing an online navigation map to the venue;
(e) communicate with the Inviter via the communication app;
(f) view your contract agreements and other details.

A Note Regarding Data
As EventReception is a collaborative platform whenever the Invited User inserts guest data, these are shared in real time with both the Inviter and EventReception. A notable exception is the contact details (Contact Details) of the Invited User's guests, which include guests': (a) Mobile phone number; (b) Landline Phone; (c) Email; (d) Address. Guests' Contact Details remain undisclosed to the Inviter at all times.

Please check our Invited Users Privacy Policy for more details.

Registration and Use
In order to use the EventReception platform as an Invited User, you must first register. By registering you hereby agree to:
(a) always provide true, accurate, current and complete information details about yourself and, where needed, your guests;
(b) have the explicit or implicit permission from your guests to insert their guest details and contact information in the EventReception platform;
(c) maintain and promptly update your data, keeping it always true, accurate, current and complete;
(d) grant us the right to send one-off SMS messages to your guests as part of the Inviter's services to you.

If you, at any time, provide any information that is untrue, inaccurate, incurrent and incomplete, or if you include data from guests who have refused you permission to insert their information in the platform, EventReception has the right to suspend or terminate your user account and refuse any and all of your current or future use of the EventReception platform (or any part thereof). Upon registration with the EventReception platform, an account is created, to which you have access via a unique username and password.

The Invited User is solely responsible for any action, conducted through the use of the above username and password, as well as for their proper protection and maintenance. In case of unauthorized access, or if the Invited User suspects any security issues or breaches, the Invited User is obliged to inform EventReception immediately.

Payments - Free Usage
If the Invited User has not directly purchased an account from EventReception, but rather has been invited instead by a host, venue, or vendor, EventReception will not charge the Invited User anything.

It is possible however for the Inviter to charge fees for the SMSs or for offering the EventReception platform services to the Invited User, as part of their own services. Any such charges have nothing to do with EventReception and should be agreed between the Inviter and the Invited User.

If the Invited User purchases an event from EventReception directly, different rates apply as per the selected package that has been purchased. Please check our website www.eventreception.com for more details.

Payments - Paid Usage
By purchasing an event directly from EventReception, you explicitly authorize us (or our third-party payment processor) to charge you for such transaction. We may ask you to supply additional information relevant to your transaction, including your company information if you make a purchase on behalf of a company, your credit card number, the expiration date of your credit card and your email and postal addresses for billing and notification.

You represent and warrant that you have the legal right to use all payment method(s) represented by any such Payment Information. When you initiate a transaction, you authorize us to provide your payment information to third parties so we can complete your transaction and to charge your payment method for the type of transaction you have selected (plus any applicable taxes and other charges).

It may be needed that you provide additional information to verify your identity before completing your transaction.

Payments - Paid Usage - Payment in Advance
If you purchase an event, the fee (plus any applicable taxes and other charges) will be charged to you at the beginning of your purchase and is non-refundable and non-transferrable. Your subscription does not renew automatically.

Limitation of Liability
In no event will EventReception, its directors, officers, employees, agents and affiliates, be liable for any, indirect, incidental, special, punitive, or consequential damages whatsoever, including lost profits, loss of data or goodwill, service interruption, computer damage or system failure, the cost of substitute services of any nature whatsoever, resulting from or in connection with these TOS or from the use of or inability to use the EventReception platform, whether based on warranty, contract, tort, or any other legal theory, and whether or not EventReception is advised of the possibility of such damages.

The foregoing limitation of liability will apply to the fullest extent permitted by law. In the event that notwithstanding the foregoing or otherwise, EventReception is found liable for damages of any kind in connection with the EventReception platform and/or these TOS, in no event will such liability exceed the amount the Invited User has paid to EventReception for that particular event, or 10 Euros if you have not had any payment obligations to EventReception, as applicable.

Indemnification
You agree to indemnify and hold harmless EventReception, its directors, officers, employees and agents and affiliates from and against any and all claims and expenses including attorneys' fees, arising out of your use of the EventReception Services, including but not limited to your violation of the TOS.

Copyright Policy
As EventReception asks others to respect its intellectual property rights, it respects the intellectual property rights of others. If you believe that any material located on or linked to by EventReception violates your copyright, you are encouraged to notify EventReception. EventReception will respond to all such notices, including as required or appropriate by removing the infringing material or disabling all links to the infringing material. EventReception will terminate a user's access to and use of the EventReception Services if, under appropriate circumstances, the visitor is determined to be a repeat infringer of the copyrights or other intellectual property rights of EventReception or others.

Intellectual property
Unless otherwise indicated, the EventReception Services are a proprietary property of EventReception and all source code, databases, functionality, software, designs, audio, video, text, photographs, and graphics (collectively, the "Content") and the trademarks, service marks, and logos contained therein (the "Marks") are owned or controlled by EventReception or licensed to EventReception, and are protected by copyright and trademark laws, intellectual property rights and unfair competition laws of the Greek Law, foreign jurisdictions, and international conventions.

The Content and the Marks are provided on the EventReception Services "AS IS" for your information and personal use only. Except as expressly provided in these TOS, no part of the EventReception platform and no Content or Marks may be copied, reproduced, aggregated, republished, uploaded, posted, publicly displayed, encoded, translated, transmitted, distributed, sold, licensed, or otherwise exploited for any commercial purpose whatsoever, without our express prior written permission.

We reserve all rights not expressly granted to you in and to the EventReception Services, the Content and the Marks.

Termination
EventReception may, at its sole discretion, terminate your access to the EventReception platform and remove and discard any and all of the your event data, if we believe that you have violated or acted inconsistently with the letter or spirit of these TOS.

You hereby agree that any termination of your right to use the EventReception platform may be effected without prior notice. Further, you hereby agree that EventReception will not be liable to you or to any third party for any termination of your right to use or otherwise access the EventReception Services. You are responsible for (a) making all arrangements necessary for you to have access to the EventReception platform and (b) ensuring that all persons who access the EventReception platform through your internet connection are aware of these TOS and comply with them.

All provisions of these TOS that by their nature survive the termination of your right to use the EventReception platform, will survive such termination, including without limitation all limitation of liability, disclaimer of warranties and intellectual property terms and protection.

Applicable Law
The present TOS are in conformity with Greek law. All litigation with regards to the validity, interpretation, or execution of the present TOS will be governed by the laws of Greece. The proper venue for any disputes arising out of or relating to any of the same will be the Courts located in Thessaloniki, Greece.

Mediation/Arbitration
Any dispute, controversy or claim arising out of or relating to those TOS, or the breach, termination or invalidity thereof shall be resolved first by mediation by a single mediator in Thessaloniki, Greece in accordance with provisions of L. 3898/2010 and the rules and procedures of the Hellenic Center of Mediation and Arbitration in Thessaloniki, Greece. If the dispute does not settle at mediation, it shall be resolved by arbitration in Thessaloniki, Greece in accordance with the provisions of the International Chamber of Commerce. There shall be 3 arbitrators, one to be appointed by the claimant(s) and one to be appointed by the respondent(s) and the third to be appointed by the common agreement of the two arbitrators selected by the parties. In the event of a failure to agree on the appointment of arbitrators, the appointing authority shall be the International Chamber of Commerce. Where such rules do not provide for a particular situation the arbitral tribunal shall, in its absolute discretion, determine what cause of action should be followed and the decision of the arbitral tribunal shall be final and binding on the parties to arbitration. The English language shall be used throughout the arbitral proceedings. The parties waive their right to any form of appeal or recourse from such arbitral proceedings to a court of law or other judicial authority.

General
- This Agreement constitutes the entire agreement between EventReception and you concerning the subject matter hereof.
- If any part of this Agreement is held invalid or unenforceable, that part will be construed to reflect the parties' original intent, and the remaining portions will remain in full force and effect.
- A waiver by either party of any term or condition of this Agreement or any breach thereof, in any one instance, will not waive such term or condition or any subsequent breach thereof.
- You may assign your rights under this Agreement to any party that consents to, and agrees to be bound by, its terms and conditions.

This Agreement will be binding upon and will inure to the benefit of the parties, their successors and permitted assigns.

For any questions you might have regarding this Agreement you may contact us at [email protected]